Workspace user roles and permissions overview

Every beehiiv account has its own workspace, where you manage publications, team members, API access, and billing information. Within this workspace, you can assign team members to be an Admin, Member, or Contributor.

In this article, we’ll explain the responsibilities and capabilities of each role, along with some practical use cases. We’ll also provide detailed charts outlining the permissions for different features within beehiiv.

Types of user roles

Owner

The Admin who originally created the publication is automatically assigned the role of Owner. There can be only one Owner for each publication/workspace.

Reassigning the Owner role internally doesn’t change that person’s permissions, and the ‘Owner’ title will remain on their team profile. To transfer ownership of a publication or workspace, review our article on transferring ownership, then go to Help (in the top navbar) to submit a support ticket.

Admin

Admins have full account access: Subscriber lists, the wallet, revenue data, settings, and all other areas. 

• Only one Admin role can hold the Owner title.
• Grant Admin access only to trusted team members in your workspace.

Member

The Member role is designed for team members who need access to most features but should not have access to more sensitive settings, typically reserved for Admins.

Members can perform all tasks except the following:

• Members cannot update Stripe accounts, bank accounts, billing, or domains.
• Members cannot export data, access the API, or change workspace settings.

Contributor

This Contributor role is dedicated to content creation, with access limited to the post editor and automations. It’s ideal for freelance writers or content creators who don’t need access to data or settings.

Contributors can:

• Create and design posts, post templates, and automations.
• However, they cannot publish posts or activate automations.

Role limits based on plan

Types of access levels 

Publication access

This type of access allows a team member to fulfill their role in a specific publication to which they are assigned.

For example, if your workspace includes three publications (A, B, and C) and you want this user to have access only to publications A and C, you would invite them as a 'publication' member twice — once for each publication.

Workspace member access

Workspace Member access grants permissions across all publications within the workspace.

For example, if a user is added as a ‘Workspace Member,’ they will have Member access to every publication in the workspace. This access automatically extends to any future publications you add to the workspace, providing streamlined permissions across the board.

Workspace Admins and Owners are the only users who have permissions to access workspace settings, including creating a publication. Additionally, only the workspace Owner can delete subscriber tags, delete a publication, or delete the workspace.

Example roles and use cases

Freelancer Access
“I’m hiring a freelancer to write posts across all publications, but I don’t want them to see my revenue or access the subscriber list.”

Solution: Assign this user as a Workspace Contributor.

Automation Coordinator
“I have a team member who manages our automations and publishes posts, but I don’t want them to have access to export our full subscriber list, and their work is limited to one specific newsletter.”

Solution: Assign this user as a Publication Member for that specific publication.

Mixed role across publications
“I want this person to be an Admin for our first publication but a Member for the other two. How can I set this up?”

Solution: Add them as a Publication Admin in the first publication, and as a Publication Member in the other two.

Permission Access Charts

Key: ✓ means this role has access to the feature.

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**Publication contributors and members will only see images saved to the media library for the publication they are added to.

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The legacy Website Builder is only available to publications created before July 15, 2025. The legacy Website Builder is no longer being updated. Please migrate your site to the new Website Builder for the best use of beehiiv.

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**Only the primary account holder (Owner) has the authority to delete subscriber tags. Workspace Admins can create subscriber tags but do not have the ability to delete them.

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